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Duties & Responsibilities

Reporting to the Architecture Department Manager, this position performs a wide range of high-level administrative support with accuracy, discretion, and good judgment across the GSD’s academic departments.

 

  • Shares in serving as first point of contact/information source for Department of Architecture with faculty, staff, students and the public via phone/email/in person.
  • Offers administrative support to a senior faculty member, including complex travel arrangements, drafting correspondence, letters of recommendation, and calendaring.
  • Orders office supplies on behalf of the academic departments, distributes mail daily for each department, and organizes mail room needs.
  • Updates faculty office labels and mailboxes at the start of each semester. Assists with documentation (GSD campus maps and faculty database) of office assignments.
  • Coordinates cross-departmental logistics for events such as final studio reviews, thesis reviews, and studio review receptions; catering, flower orders, hotel bookings, room reservations, and communication of details to the GSD community.
  • Manages room bookings/catering needs for departmental lectures and other events/special circumstances.
  • Coordinates/promotes academic department events including public and department lectures/workshops.
  • Works frequently with Academic Affairs staff and other departments across the GSD to coordinate/execute department and School-wide tasks including studio lottery preparation, admissions, search committee meetings, pre-term workshops, orientation, open houses, welcome receptions, end-of-year celebrations, commencement, and other ad hoc or special events/initiatives.
  • Assists in updating/maintaining departmental, program, and faculty information on GSD website/faculty database (Digital Measures).
  • Supports course evaluations processing and archiving for academic departments.
  • Assists in collection of faculty information/materials for short-term purposes such as contact information, TA lists, office hours, and long-term purposes such as accreditation materials.
  • Coordinates collection and review of course syllabi for content quality and consistency.
  • Coordinates Core Studio end-of-semester parties.
  • Manages ad-hoc departmental archiving projects and serves as the point person for all academic department archive needs.
  • Provides accreditation support for academic programs as necessary.
  • Coordinates travel for guests as needed.
  • Coordinates student desk labeling and tray mapping on a semesterly basis in coordination with departmental program coordinators.
  • Coordinates group student travel as needed.
  • Website management of cross-departmental pages including Option Studio lottery resources and school-wide pages including COVID-19 resources and other academic planning pages.
  • Creates and widely distributes Final Studio Review posters each term.
  • Manages Final Studio Review scheduling and room reservations.
  • Other duties as assigned

 

Basic Qualifications

  • 2-3 years administrative experience in an office setting preferably in higher education.
  • Strong computer skills required including proficiency with Microsoft Office, Adobe Creative Suite, email and calendar applications
  • Exceptional oral and written communication skills.
  • Excellent editing and proofreading skills required.
  • Outstanding customer service skills.
  • Ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department.

Additional Qualifications

  • Bachelor’s degree
  • Experience in an academic environment preferred.
  • Professional manner and excellent organizational skills.
  • Must work with confidentiality and have good judgment.
  • Demonstrated ability to prioritize and execute multiple tasks simultaneously
  • Must be a self-starter and have excellent follow-through skills.  
  • Must be able to interact professionally with all levels of staff, faculty, potential donors and the public.
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
  • Proven flexibility and willingness to work in a fast-paced, changing environment.

 

Additional Information

Note: Must be willing to work Monday-Friday, 9-5, and overtime during peak periods.

 

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

 

In order to be considered for this role, a cover letter is required. Candidates must be authorized to work in the United States now and in the future. We regret that we cannot sponsor a work visa.

 

Please apply online at the Harvard Careers website. Upload a cover letter and resume to: hr.harvard.edu/search-jobs and keyword search to requisition # 57205BR.



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