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Post Production Assistant
About Us
Indiehouse, a full service Post Production company (Editorial, Color Correction, VFX, Audio Post and Original Music) with 10 years of work for Worldwide Advertising Networks and Major Brands is hiring a new Post Production Assistant.
We are looking for a person who loves advertising and that is eager to learn from award-winning Producers and Artists that have grown together as a Team in this very demanding industry.
The Tasks
– Maintains a strong organizational digital filing system, requiring thorough knowledge of all ongoing projects and their associated materials; including, but not limited to, schedules, talent acquisition, budgets, workflow charts, crew deals, scripts, etc.
– Drafts and edits revisions to schedules and budgets on assigned projects.
– Uses Quickbooks to keep the Account Receivables and Accounts payable up to date.
– Performs general administrative duties, including answering, placing and rolling calls, preparing expense reports, photocopying, courier requests, drive-ons, filing, ordering and maintaining office supplies, etc.
– Arranges visitor access, greets clients, talent, creative staff, and executives.
– Develops and maintains numerous databases, contact lists, manuals, and departmental calendar.
– Books travel arrangements and submits expenses.
– Creates and manages special projects and documents as required.
– Helps with the tracking and execution of music licensing and talent agreements.
– Assist with project workflow and asset management within Wiredrive, Interdubs & Sharefile
– Maintain minority-owned business status providing all requirements and certifications
– File annual reports via Dept. of State and maintain corporation’s annual dues and filings up to date
– Collect employee and vendor W-4 and W-9 forms and work with the company’s CPA to distribute W-2 and 1099 forms
– Manage correspondence, audits & deadlines from Dept of State and IRS to the extent permitted by law
– Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
A bilingual candidate is a big plus for us since we work with companies around the world, especially in the US and Latin America. Knowledge of Microsoft Word, Excel, Power Point is a must.
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