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The Office Manager is responsible for the efficient functioning of an office through a range of administrative, financial, and managerial tasks. This position designs, implements, monitors, and revises office policies and procedures to ensure efficient operations within the company. This position also leads, coaches, develops, and manages the performance of junior employees.
Qualifications Required:
- Bachelor’s degree or equivalent relevant experience
- 5 years of work experience in an administrative/office management role
- 3 years of leadership experience
- Position-specific Qualifications:
- Excellent organizational skills, attention to detail, and communication
- Adept at Microsoft Office Suite
- Proficient in prioritizing tasks, exercising sound judgment, and meeting deadlines in a fast-paced environment
- Strong leadership and managerial skills – excellent interpersonal skills and proficient at working both independently and in a team-oriented environment
- Skilled in demonstrating critical thinking and problem-solving
- Experienced in recruiting, training, and mentoring employees
- Able to work occasional evenings and weekends
- Adept at department and company policies, workflow, and operating procedures
- Skilled in budget management and managing service contract requirements
- Able to meet the physical demands of facilities work, including standing, walking, and lifting heavy objects of at least 25lbs
- Familiar with network fundamentals and constructing/dismantling computer hardware
Qualifications Desired:
- Actively ensures employees and work comply with company policies and with applicable laws and regulations
- Interest in health and social policy
Job Functions and Responsibilities:
- Executes large-scale events with support from the Events Planning Committee
- Promotes and maintains team cohesion, allocates and manages tasks and resources, and mentors, motivates, develops, and manages the performance of junior employees, with support from more senior employees
- Designs, implements, monitors, and revises office policies, procedures, and standards
- Coordinates with finance to determine quarterly expense projections, schedules expenditures, analyzes variances, and takes corrective action, with support from more senior employees
- Plays an integral role in emergency planning and evacuations
- Leads new hire/interviewee office tours and maintains company apartment for Recruiting
- Actively ensures employees and work comply with company policy and applicable laws and regulations
- Performs general administrative duties such as copying, faxing, filing, sorting mail, answering/screening incoming calls, etc.
- Thoroughly cleans offices, conference rooms, classroom, kitchens, and other common areas
- Maintains storage areas and cleaning equipment, materials, and supplies in a safe and orderly manner to ensure staff and visitor safety
- Lifts and moves heavy furniture, equipment, and supplies manually and/or by using a hand truck
- Responds promptly and independently to requests for basic office maintenance, repairs, supplies, and cleaning needs from employees
- Proactively inspects the building, offices, and common areas and reports any safety, sanitation, fire hazards, or other issues to the Facilities Manager
- Sets up, arranges, and moves equipment, furniture, etc., to prepare facilities for company events such as workshops and meetings; also sets up/moves employee workstations
- Manages and coordinates multiple project schedules to facilitate timely achievement, accuracy, and completeness of results
- Has access and monitors suite security/building systems as 1st POC (i.e. requesting security surveillance footage, logging visitors and badge scans, programming key cards)
- Can perform password resets, software installation, printer and network troubleshooting, computer equipment replacement, new hire workstation creation, and escalation of issues to the appropriate IT staff member as necessary
- Performs other duties as assigned
This is a full time position. Salary based on experience and/or education. Benefits provided. To apply, please visit our website at https://www.acumenllc.com/careers.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, physical or mental handicap, disability, age or status as a disabled veteran, or veteran of the Vietnam era.
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